Chair Parks called the meeting to order at 7:06 PM. All board members were present including the Administrative Manager; members of the public present were Jesse Gerdes, Joseph Gross, Linda Ballagh, Cheryl Hoppe and Chelsea DeWeese.
Administrative Manager Bush presented the June meeting minutes. Director Dawson moved to approve the June meeting minutes. Vice-Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush presented the financial statements for the month, including a Recent Transaction List and a Budget vs Actual Operating Report. Secretary/Treasurer Stone moved to approve the financial statements and outstanding bills for the month. Director Dawson seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Secretary/Treasurer updated the Board on the changes coming for our Lock Box account where the District receives tax payments. Retail LockBox, out of Washington State, will align their proposal if asked by the board to do so and would need a few more details of the FIB lockbox rates. Montana banks are not currently offering a Lock Box service. Rebecca Demaree has worked out a way to accept payments through Quick Books at the cost of $1.00 per transaction and can set it up for us to accept electronic payments through the District’s website. A discussion was held among the Board as to pros and cons of these electronic payments and the need to have another method in place to accept checks from those customers who don’t wish to make electronic payments. The Board members will continue to research for additional options, Rebecca will continue to finalize the electronic process and this will be discussed again at the August meeting.
Chair Parks updated the Board on the recent inquiry on how to handle Tax Exemption/Diplomat cards. An information guide from the State Department was forwarded to the business that inquired.
Chair Parks informed the Board that he has received a Letter of Interest from Jessica Gerdes to fill the vacant spot on the Board. Director Dawson moved to accept Jessica Gerdes as a fill-in board member. Vice-Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Jessica Gerdes will serve on the Board through next spring, when per election guidelines, an election will be held to permanently fill this board seat.
Cheryl Hoppe, a notary republic, was in attendance to administer the Oath of Office for Jessica.
Chair Parks called for any new business. Vice-Chair Dalling asked Manager Bush to update the Board on the one remaining delinquent account from the 2017 season. Manager Bush updated the Board on her communication attempts with the business and told the Board she would keep them posted if any payments were received. Chair Parks called for any public comment. Chelsea DeWeese commented on behalf of GGCC that they were thankful for the continued support from the Resort Tax District. Joseph Gross asked questions regarding the electricity needs at Arch Park.
The next regular meeting will be held on Tuesday, August 14th at 7:00 PM at the Gardiner Visitor Center. Vice-Chair Dalling moved to adjourn the meeting at 7:40 PM. Director Dawson seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.