All Board members were in attendance. Mona Jamison (attorney) attending on the telephone, Barbara Shesky, Dennis McIntosh, Barbara Reed, Doug Maccartney, and Sabina Strauss.
Chair Demaree called the meeting to order at 7:01 PM. Roll was called with all board members responding present.
Parks moved, second by Laubach, approval of the minutes from the 11/18/15 meeting. All voted aye.
Jamison reported on the law suit ftled by Kemp, Kovash, and McAllister against Park County seeking to have the Resort Tax declared illegal and her subsequent conversation with the county's civil attorney. The board had several questions for Jamison on the substance of the suit and how we should proceed. The gist of the conversation was that Jamison felt that the complaint is very confusing but as far as she can tell now all of the substantive allegations are simply wrong. She will keep in touch with the county's attorney and keep us informed
on the progress of the action.
The Chair then called for reports on the board members work assignments.
A. Laubach submitted the redraft of the remittance form. Finalization will be dependent on meeting any requirements the bank has.
B. Demaree reported that the EIN has been secured from the IRS.
C. Parks reported that we have an account number reserved at st Interstate Bank.
D. Parks reported that we know what the process for remittances is for the Big Sky - RAD but that the process for the lock box at 1 st Interstate as they describe it is going to be significantly different. The board members
don't like the fact that the lock box address for 1st Interstate will be a Billings address. Director Parks was asked to investigate what Bank of the Rockies at Emigrant would require and continue to discuss this with 1st Interstate as a local address is seen as important.
E. Laubach provided a redraft of the job description for the Board Administrator. The board discussed the draft. Parks moved, seconded by Dailing, that the position description must address more directly the questions of work space, and security of confidential materials. Motion passed, all voting Aye. Director Laubach will redraft the job description and have it available for advertisement as soon as there are funds to support the position.
F. Demaree reported that she has an inquiry at Key Insurance, the only more or less local insurance agency offering to provide Officer and Director liability coverage, but has not received a quote. Demaree will follow up on that.
G. Demaree presented the draft of a website for the Gardiner Resort Area District. Everyone agreed that it looked good. Jamison suggested that before the site goes live it should include all the district's key documents such as ordinances and any resolutions. This is also a continuing work in progress.
Public comment period.
Maccartney advised that we might inquire with Central Insurance Agency in Bozeman about Officer and Director insurance as they write the same for the Greater Gardiner Community Council. Other comments indicated excitement that the board is getting things done.
Chair Demaree opened the Second Reading {hearing) on the proposed Administrative Ordinance for the Gardiner Resort Area District. Jamison walked us through the ordinance.
Laubach moved, second by Dawson, to amend Section 21 to read: ''The District Board hereby ratifies all prior appropriations and obligations of resort tax funds made by the Park County Commission which preceded the creation and/ or full implementation of the Gardiner Resort Area District as authorized by law." All voted Aye.
In public comment Shesky pointed out that Section 3 seemed confusing as to the duration and timing of the tax. Also Section 10(11) should refer to trucks in the plural rather than just truck.
Dawson moved, seconded by Dalling to amend Section 3 to read "The resort tax is in effect from June 1st through September 30th for twenty (20) years commencing on June 1st, 2014 and terminating on September 30, 2034" and to make Section 10(11) read "Automobiles and trucks". All voted Aye.
Parks moved, second by Dawson to adopt Ordinance Number 201 5-1 as amended. All voted Aye. The Ordinance is adopted and becomes effective on January 6, 2016.
The board discussed setting a regular meeting date and came to the consensus that the second Tuesday of each month at 7 PM worked for everyone.
Accordingly the next meeting of the board will be at 7PM on January 12th, 2016.
Dalling moved, second by Dawson to adjourn at 8:50 PM. All voted Aye.
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