Chair Demaree called the meeting to order at 7:00 PM. All members were present, including the Administrative Manager; one member of the public, Mr. Joe Gross was present at the meeting.
Secretary/Treasurer Parks moved to approve the September minutes. Vice-Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree presented the financial reports for the month, including the following: Transaction List by Date, Budget vs Actuals: District Operating Budget, Profit & Loss Statement and the Profit & Loss Current vs. Prior Year. A discussion was held as to which reports should be emailed to board members prior to the monthly meetings and which reports should be provided in hard copy form at the meetings. Secretary/Treasurer Parks moved to approve the month’s financial reports. Director Dawson seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Secretary/Treasurer Parks presented the Draft 2018 Budget for review, explaining how each line item and the amounts were developed from 2017 data. Secretary/Treasurer Parks moved to approve the 2018 Budget. Director Laubach seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree updated the board regarding her work with the District’s legal counsel, Elizabeth Griffing of Axilon Law Group; clarification was given regarding who is eligible to apply for District funds and who is not. Chair Demaree updated the board regarding the ongoing lawsuit. A court order has been filed to dismiss the case going to the Supreme Court and a settlement has been reached; no determination has been made on the second case to date.
Chair Demaree discussed the District’s advertising strategy and reiterated that additional money has been planned in the 2018 budget to cover additional advertising to better inform the public as to the District’s activities. Chair Demaree called for board volunteers to help with advertising and the creation of a “new board member” packet. Director Dawson offered to help with advertising and Vice-Chair Dalling will start work on the “new board member” orientation packet.
Chair Demaree called for any New Business. Vice-Chair Dalling asked that the board consider allowing businesses to remit taxes “seasonally” rather than “monthly”. Collections continue to be a time consuming task; many business owners are not paying the late fees and interest owed. A discussion was held with many varied options being discussed. The Administrative Manager will reach out to the Big Sky resort district for information on how that district handles collections. This item will be tabled until the November meeting.
Chair Demaree called for public comment. Mr. Gross asked for more information concerning the on-going lawsuit and asked how much has been collected in taxes for 2017. Upcoming meetings will include the November 14thApplication Q&A session and the December 11th Appropriations Awarded session. Both meetings will be held at the Chamber office at 7:00 PM. Vice-Chair Dalling moved to adjourn the meeting. Director in favor; none opposed. Motion passed. The meeting adjourned at 8:23 PM. Dawson seconded the motion. All voted