Chair Demaree called the meeting to order at 7PM. Board members present included Rebecca Demaree, Richard Parks, Greg Dalling and Aimee Dawson; not present, Wade Laubach. The Administrative Manager was present, along with the following members of the public: Jesse Gerdes, Cheryl Hoppe, Eleanor Stone and Rosie Barndt. Administrative Manager Bush presented the April meeting minutes.
Vice-Chair Dalling moved to approve the April minutes. Chair Demaree seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush presented the financial statements for the month, including a Recent Transaction List and a Profit/Loss statement. Secretary/Treasurer Parks moved to approve the financial statements and outstanding bills for the month. Director Dawson seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree welcomed Cheryl Hoppe, Notary Public present to administer New Officer Oaths. Chair Demaree read the statement from the Park County Clerk and Recorders office stating that three open seats and three applicants removed the need for an election. Cheryl Hoppe administered the oaths of office to Rebecca Demaree, Richard Parks and Eleanor Stone. The oaths were signed, dated and notarized to be returned to the Park County Clerk and Recorder office. Eleanor Stone, as a new member, was welcomed to the Board.
Chair Demaree called for a Re-Organization of the Board. Since Director Demaree is moving out of the district this summer and will have to step down, she announced that she would not be running for any offices. Aimee Dawson nominated Greg Dalling for Chairperson. Greg thanked Aimee for the vote of confidence, but declined to become the Chair. Rebecca Demaree nominated Richard Parks for Chairperson. Greg Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Rebecca Demaree nominated Greg Dalling for Vice-Chair. Richard Parks seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Rebecca Demaree nominated Eleanor Stone for Secretary/Treasurer. Greg Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Parks introduced the District’s accountant, Rosie Barndt, CPA who was present to give the Board an overview of the audit she is completing for 2017 year. Ms. Barndt directed the Board’s attention to the “Management’s Discussion and Analysis” which is an optional letter to be written by the Board that could be included in the audit. After some Board discussion, it was decided that the Board would not be including this letter this year, but would like to see some examples from other tax districts in anticipation of completing this piece with next year’s audit. Ms. Barndt reviewed for the Board all aspects of her audit and stated it would be completed in June sometime before the June 30th deadline by the State of Montana. See attached summary from Ms. Barndt.
Director Rebecca updated the Board on some community reaction to an EPAC event funded with tax resort money. The first “traveling artist” event was held at a local café. Some complaints were received regarding other businesses who may have liked the opportunity to hold the event. EPAC has agreed to remedy this in the future, by sending out “A Call” for interested businesses or to limit performances to public venues.
Director Rebecca also updated the Board on a request from Snoopy School to make an adjustment to their “Yellowstone Adventure Camp” appropriation. They could only hire an art teacher for 2 days (rather than the 4 originally funded) so would like to use the funding for the other 2 days to provide an alternative activity (which will be located at the Gardiner School). Director Demaree made a motion to allow this change, provided supporting documentation is provided. Vice-Chair Dalling seconded the motion. No further discussion was needed. All voted in favor; none opposed. Motion passed.
Director Demaree updated the Board on her willingness to become an Independent Consultant to the Board once she moves out of district and resigns from the board. She has spoken with Betsy Griffing, the District’s attorney who would provide a confidentiality agreement for her to sign. Director Dawson made the motion to keep Rebecca Demaree on as an Independent Consultant, through February 2019 with the option to renew, when it becomes necessary for her to step down from the Board. Secretary/Treasurer Stone seconded the motion. No further discussion was needed. All voted in favor; none opposed. Motion passed.
The next regular meeting will be held on Tuesday, June 12that 7:00 PM at the Gardiner Visitor Center. Director Demaree moved to adjourn the meeting at 8:10 PM. Vice-Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.