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June 12, 2018

Updated: Feb 27, 2023

Chair Parks called the meeting to order at 7PM. Board members were present including the Administrative Manager; Jesse Gerdes, was a public member in attendance.

Administrative Manager Bush presented the May Special Meeting minutes. Vice-Chair Dalling moved to approve the May 18th minutes. Director Dawson seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush presented the financial statements for the month, including a Recent Transaction List and a Budget vs Actual Operating Report. Secretary/Treasurer Stone moved to approve the financial statements and outstanding bills for the month. Director Dawson seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.

Chair Parks updated the Board on the changes coming for our Lock Box account where the District receives tax payments. First Interstate Bank has notified the District they will be discontinuing this service as of October 31, 2018. Chair Parks and Secretary/Treasurer Stone participated in a WebEx conference call with Retail Lockbox, Inc. the company First Interstate is recommending. A discussion was held among the Board as to pros and cons of the new service and their desire to keep the business local, yet maintain the “internal controls” that a Lock Box provides the District. The Board members will continue to research for additional options and this will be discussed again at the July meeting.

Administrative Manager Bush updated the Board on the contract with the Gardiner School for the Roof Replacement. An amendment has been drawn up that the works for the school, so we are just waiting for signatures on the contract and the amendment. Work on their project has begun and is scheduled for completion in late July or August.

Chair Parks informed the Board that he has received Director Demaree’s Letter of Resignation from the Board, effective at the close of tonight’s meeting. Chair Parks, along with the entire Board, thanked Director Demaree for all her hard work getting the District up and running. She has agreed to continue serving in a “Consultant” capacity and signed a new “Confidentiality Agreement” to begin that immediately. Chair Parks reminded the Board they now have a vacancy to fill on the Board. Public announcements will be put in the Gardiner newsletter and posted on the website as to this vacancy. The Board will appoint someone at the July meeting. This appointee will serve until the next School Board election in May of 2019, at which time an election will need to be held to appoint someone for a full term.

Chair Parks called for any public comment. Jesse Gerdes stated she is interested in filling the Board vacancy and said she would send in a letter of interest.

The next regular meeting will be held on Tuesday, July 10 that 7:00 PM at the Gardiner Visitor Center. Director Dawson moved to adjourn the meeting at 8:09 PM. Vice-Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.

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