Chair Demaree called the meeting to order at 7:00 PM. All members present, including the administrative manager; no members of the public were present.
Treasurer Parks presented the final 2016 Treasurers Report, noting two small overages in the Legal Fees and Bank Fees. All in all, the members felt for a first year budget that it turned out very well. Treasurer Parks moved to approve the budget report. Vice Chair Dalling seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Treasurer Parks moved to approve the December meeting minutes. Director Laubach seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree presented a review of the Administrative Manager Contract and asked for comments/discussion. The contract seems to be working well for both sides and no issues needed to be addressed. Director Laubach moved to renew the contract for 1 year – to be reviewed again in October of 2017, so as to not conflict with 2017 appropriations in November and December. Director Dawson seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree updated the board on what is currently happening with the Montana Legislature. There will be a bill going before th legislature asking for a 1% increase in resort taxes for affordable housing. The Big Sky Resort District is sponsoring this bill and has asked for our district to write a letter in support of this bill and to possibly send a representative to Helena to testify. Vice Chair Dalling moved that the district write a letter in support of this bill. Director Dawson seconded the motion; no discussion was needed; all voted in favor. None opposed. Motion passed.
Director Laubach moved to send a representative to Helena to testify, with the District covering the cost of gas for this trip. Vice Chair Dalling seconded the motion; no discussion was needed; all voted in favor. None opposed. Motion passed.
Chair Demaree updated the board on her communications with Rosalie Brandt a CPA from Bozeman. The district is now registered with the Department of Administration for the State of Montana; the district will need to complete an Annual Financial Report by June 30, 2017 and will be required to complete a State Audit by December 31, 2017. If we submit the Audit before June 30th, we can skip the Annual Financial Report.
Chair Demaree updated the board regarding the Ordinance and state that our legal counsel is very busy at this time and unable to revisit the ordinance “language” for us. It was decided that no action would be taken at this time.
Chair Demaree called for any new business. The administrative manager updated the board regarding delinquent accounts and a discussion was held with Directors Laubach and Dawson regarding any new businesses that we need to be aware of. There is no new information at this time regarding the ongoing lawsuit.
The next meeting will be held on February 14th at 7:00 PM at the Gardiner Chamber Office. Vice Chair Dalling moved to adjourn the meeting at 7:53 PM; Director Dawson seconded the motion. All voted in favor, none opposed. Motion passed.
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