Gardiner Resort Area District
Minutes of the Regular Meeting – February 8, 2022
Gardiner Chamber Meeting Room
Chair Parks called the meeting to order at 7:07 PM. All members were present (Vice-Chair Dalling via Zoom), including the Administrative Manager; no members of the public were present.
Administrative Manager Bush presented the January meeting minutes. Director Fuhrmann moved to approve the January minutes. Director Gerdes seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush presented a letter from the Gardiner Chamber of Commerce with some updates to their appropriation for the Bear Cans/Wraps. Secretary/Treasurer Stone moved to accept the changes outlined, as per letter dated 2-4-22. Director Fuhrmann seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush presented the current expenses and financial reports for the month. Director Gerdes moved to approve the current expenses and financial reports. Secretary/Treasurer Stone seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
In Old Business, Chair Parks opened a discussion regarding third-party vendors with a draft statement, based on advice from legal counsel that third-party sales occurring in the District ARE subject to the resort tax. The Board discussed writing a statement for the website and a letter to be sent to all registered businesses outlining how the ordinance applies here. Secretary/Treasurer Stone moved to approve this approach, a letter to businesses and a statement under FAQS on the website regarding third-party transactions for activities sold in the District but occurring elsewhere. Director Fuhrmann seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush will draft this statement, with advice from legal counsel for the March meeting.
In other Old Business, the Board discussed the “pass-through” business of picking up/dropping off clients in the District, mostly occurring with guiding businesses. The Board would still like more legal guidance on this issue. Director Gerdes moved to ask for an “opinion” from legal counsel. Vice-Chair Dalling seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed. Administrative Manager Bush will contact the District’s legal counsel.
Old Business continued; Administrative Manager Bush suggested an upgrade to the District’s QuickBooks account. QuickBooks Advanced would provide data storage and back-up; 24/7 online support and self-paced online training. We are currently paying $80/month for QuickBooks Plus. The upgrade would cost $90 for three months and then $180/month after that. Secretary/Treasurer Stone stated there are ample funds in the budget; members agreed that data back-up is essential. Director Gerdes moved to upgrade to QuickBooks Advanced. Director Fuhrmann seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Finally in Old Business, Chair Parks was the only candidate for the three vacant Board seats. The Board discussed reaching out to the community as they will need to appoint people to fill the two vacant seats after May.
In New Business, Director Fuhrmann questioned whether new businesses in town, an armory business and a possible recreational marijuana business were subject to the tax. After Board discussion it was determined, per ordinance that both would be subject to the tax.
There was no public comment.
The next regular meeting will be held on Tuesday, March 8th at 7:00 PM at the Gardiner Visitor Center. Secretary/Treasurer Stone moved to adjourn the meeting at 8:01 PM. Director Gerdes seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
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