Chair Demaree called the meeting to order at 7:01 PM. All members present, including the administrative manager; no members of the public were present.
Treasurer Parks presented the Treasurer’s Report with the year-to-date budget; noting an additional amount ($331.46) was sent to Park County for tax relief. He requested an updated list for all outstanding projects/appropriations from the 2015 tax money from the administrative manager by the next meeting. Director Dawson moved to accept the Treasurer’s Report; Vice Chair Dalling seconded the motion; no discussion was needed; all voted in favor; none opposed. Motion passed.
Treasurer Parks moved to approve the January meeting minutes. Director Laubach seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree updated the board on efforts made to secure an auditor for the Districts’ 2016 records.
A summary of firms contacted and bids we received was presented to the board. Chair Demaree explained that Rosie Brandt of Holmes and Turner has quite a bit of experience handling other resort districts accounts. Rosie will be leaving Holmes and Turner and starting her own company in April. Chair Demaree stated we have a verbal quote from her for this years’ audit of $4500.00. Treasurer Parks moved to select Rosie Brandt as the Districts’ auditor for the 2016 year, with the verbal quote of $4500.00. Director Laubach seconded the motion; no discussion was needed; all voted in favor; none opposed. Motion passed.
Chair Demaree also mentioned that Rosie has completed our 1099’s for 2016 and sent a letter to the IRS explaining we are a new district, unaware of this requirement and therefore these were completed late. Total amount owed to Rosie for this service was $50.00.
In New Business, Chair Demaree shared a letter from Park Country reminding us that the new election dates for board members will coincide with the local school district elections, therefore, some members of the board will be serving an additional 6 months until elections are held. Chair Demaree said there is nothing new regarding a new attorney for when Mona Jamison retires. Mona is busy up in Helena, but the Big Sky bill has not been sponsored as of yet; there is nothing new to report regarding the lawsuit and no payments have been received to date. As there is no pressing business in March, it was agreed upon to skip the March meeting.
The next meeting will be held on April 11th at 7:00 PM at the Gardiner Chamber Office. Vice Chair Dalling moved to adjourn the meeting at 7:50 PM; Treasurer Parks seconded the motion; all voted in favor; none opposed. Motion passed.