Chair Parks called the meeting to order at 7:00 PM. Richard Parks, Greg Dalling, Eleanor Stone and Aimee Dawson were the Board members present; Jessi Gerdes was absent. Barbara Bush, the Administrative Manager was also present; members of the public present included Mike and Ann Skelton.
Administrative Manager Bush presented the July meeting minutes. Vice-Chair Dalling moved to approve the July meeting minutes. Director Dawson seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.
Administrative Manager Bush presented the financial statements for the month, including a Recent Transaction List and a Budget vs Actual Operating Report. Secretary/Treasurer Stone moved to approve the financial statements and outstanding bills for the month. Vice-Chair Dalling seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Secretary/Treasurer updated the Board on the changes coming for our Lock Box account where the District receives tax payments. She recapped all previous efforts including talking with Retail Lock Box, out of Washington State; learning that Montana banks are not currently offering any Lock Box services and talking with Rebecca Demaree regarding online payments through the District’s Quick Books account. The Board discussed the online payment process again and Secretary/Treasurer Stone explained all the steps involved. A draft of the “Instruction” sheet to be sent to businesses was discussed and amended. The Board members acknowledged that not every business would find paying online to be possible. Secretary/Treasurer Stone and Administrative Manager Bush will work out a system to accept a few checks here at our local PO Box address. Vice-Chair Dalling moved to switch to payments online through Quick Books; where the Administrative Manager will prepare invoices, including applicable late fees and interest. Director Dawson seconded the motion. No further discussion was needed; all voted in favor; none opposed. Motion passed.
Administrative Manager Bush brought up the need to begin advertising for this fall’s Appropriation Cycle. Vice-Chair Dalling will review the Application packet on the website for any needed changes.
Chair Parks called for any New Business. Vice-Chair Dalling asked for clarification on a local event, North Yellowstone’s Education Foundation’s Brew Fest event and whether it was subject to Resort Taxes or not. A discussion was held among the Board, with Director Dawson mentioning the other groups that do pay resort taxes and are non-profit groups. It was decided to reach out to Big Sky’s resort district and to the District’s attorney, Betsy Griffing, for advice and clarification when dealing with non-profit groups. This topic will be tabled until the September meeting when all Board members can be present and we have received advice from counsel.
Chair Parks called for any public comment. Mike Skelton voiced his appreciation for the volunteer board and all the work they do on the behalf of Gardiner. He also volunteered to try out the new online payment system and voiced his approval of online payments in general.
The Board looked through the calendar and set meeting dates for the following upcoming meetings: September 11th, October 15th, November 13th, December 11th.
The next regular meeting will be held on Tuesday, September 11th at 7:00 PM at the Gardiner Visitor Center. Vice-Chair Dalling moved to adjourn the meeting at 7:56 PM. Director Dawson seconded the motion. No discussion was needed; all voted in favor; none opposed. Motion passed.